IFGS LARP - Live Action Roleplaying Games - Denver Boulder Role Playing

The board meeting was called to order at 6:30 p.m. Present were Charlie Abrams-Flohr, Michelle Christian, John Edwards, David McMillen and Ray Michel, Board members. Also present were Lori Abrams-Flohr, Bill Cowern, Kaaren Davis, Dana Harrod, Art Jeane, Vanessa Michel, Lynette Minor, Brett Paul, Tammy Randles and Brandon Slaten.

ELECTION OF OFFICERS: Charlie Abrams-Flohr, David McMillen and Ray Michel were nominated to serve as President. Charlie declined the nomination, David & Ray accepted. David received 3 votes (Abrams-Flohr, Edwards, McMillen) and was appointed President. Charlie Abrams-Flohr and Ray Michel were nominated to serve as Vice President, and both accepted the nomination. Ray received 3 votes (Christian, Edwards, Michel) and was appointed Vice President. Michelle Christian volunteered to act as Secretary.

REGISTRY COMMITTEE REPORT: Michelle Christian reported that the current effort to keep the Scribe Registry up to date had been going well until Valedium 4 and Dark Idol 2. Each of those games involved many out of state players, many of whom had vast numbers of historical and unverifiable (pre-Scribe) items, and many forms were illegible. The board members agreed that for the registry to be of value, the data needs to be complete and accurate. Ray Michel suggested a possible means of bringing the registry up to date, including historical data: D/B members would submit, ideally via a web form, data on their characters' items and points. This data would then be run through an auditing process (conducted by volunteers) and approved. Michelle Christian resigned as Registry chair, and suggested Richard Michel as her replacement.

MOTION: A Registry Audit Task Force be created, led by Art Jeane, to formulate a plan for a registry audit process and present details of the plan to the Board at the next regular Board meeting (McMillen, Michel, 5-0-0).

MOTION: Accept Richard Michel as the new Registry chair (Christian, McMillen, 5-0-0).

SAFETY COMMITTEE REPORT: John Edwards reported that he still needs to shop for and purchase radios for the chapter. Kaaren Davis, Treasury chair, recommended that the purchase be delayed until the chapter budget is finalized.

ELECTION OF OFFICERS, PART 2: Bill Cowern requested that the vote for chapter President be reconsidered. Meeting was taken off record for lengthy discussion. When the meeting resumed, votes were recast, with the same result as the first count.

TREASURY COMMITTEE REPORT: Kaaren Davis gave an analysis of last year's finances and discussed this year's budget. David and Kaaren will meet to finalize the budget for board approval. Kaaren mentioned that she would like to see written financial policies for games, including reimbursements, and will draft a proposal for the Board to review

QUARTERMASTER COMMITTEE REPORT: David McMillen reported that Pat Peterson will have the props trailer towed to a shop for a repair estimate. It was pointed out that the trailer is actually privately owned, and would need to be owned by the chapter before we pay for any repairs. Charlie will discuss the purchase or donation of the trailer with the owners. Bill Cowern mentioned that he has many props and costumes stored in his garage, which need to be moved to another location.

SANCTIONING COMMITTEE REPORT: Bill Cowern reported that there are currently 5 games in Sanctioning, with a total of 11 possible games for the season.

AWARDS BANQUET/GAME REPORT: Dana Harrod reported that game copy has been submitted to the Sanctioning Committee, and a Sanctioning sub-committee has been assigned. Rod and Melody Elder-Matlock are preparing the menu, but have given no updates since November. April 13th is the most likely date for the event, and a site has not yet been chosen. Charlie is creating the awards, and Michelle will send him the game award information for the season. Brandon Slaten mentioned that this is the year for presentation of Lifetime Achievement Awards, and that we need to ensure that this happens. Brandon volunteered to coordinate this again this year, but would like to restructure the nomination and voting process. Brandon will head a task force made up of current Lifetime Achievement Award holders to create these new policies. Silver Service Awards for the season also need to be decided on by the Board at the next meeting.

PRESTIGE POINTS: Art Jeane has volunteered to head a task force to coordinate our efforts and produce a proposal for Prestige Points

PRODUCTION STANDARDS AND ASSISTANCE: Discussion on whether the chapter should adopt a set of "minimum production standards" that would be applied to all games. An open meeting will be held to discuss this, and anyone interested will be encouraged to attend. Lori Abrams-Flohr will work to create a list of available chapter resources, both human and material.

GAME CONTINUITY: Discussion on the desire to have in-game character accomplishments and contacts remembered from game to game (by NPCs, other players, Game Designers etc.).

RECOGNITION OF ACHIEVEMENTS: David McMillen and Matt Puccio are working on a "Hall of Honors" for the D/B website that will list past games and game awards. David also mentioned that many people would like to have some other, more visible, means of recognition of achievements.

COMMUNICATION: More chapter communications are needed, through newsletters, e-mails and other means. MOTION: To create a Membership Committee, which would basically act as the HR department for the chapter. Inquiries from new and interested people would also be sent to this committee (Michel, Christian, 5-0-0). Vanessa Michel was appointed to chair this committee.

TOPICS FOR NEXT MEETING / GOALS FOR THIS YEAR: · Revamp and re-enliven Melee. More frequent issues. Make people want to read it. · Expand and improve the D/B website. · What happened to the high-quality paper money the board requested last year. Did we pay for it? Was it created? Where is it? · Administrative processes. Define job descriptions and organizational structure. · More PR. Flyers, etc. Need a PR committee. · How do we make the chapter bigger than just the sum of its members?

The open meeting to discuss production standards was set for Sunday, March 3rd at 12:00 p.m.. location to be decided later. The next regular board meeting was set for Sunday, March 17th at 2:00 p.m., location to be decided later. The meeting was adjourned at 10:17.