| The board meeting was called to order at 2:10 pm. People
present were Ray Michel, Charlie Abrams-Flohr, John Cade,
Brandon Slaten, Bob Dickhoff, James Klausner, Jackie Heaney,
John Cade, Lori Abrams-Flohr, Dan Frazier, Brian Rothfuss,
Kaaren Davis, Brett Paul, Dana Harrod, Vanessa Michel. Arriving
late were Janice Gott, Brett Halford, Peter Sartucci, and
Drew Davidson.
Treasury committee report:
Karren reported a good balances in the budget and passed out
a budget packet. She suggested the renewal for the Melee ads
be set for April. Also, she requested that all committee receipts
be turned in by mid march. Explained what the job of the treasurer
entails. Doesn’t expect the rulebooks to
be out of date this season, and they are now on sale at $10
per book.
Election committee report:
95 ballots were mailed out and 42 were returned. They will
be on record for 90 days and then will be destroyed. James,
Bob, Brian and Jackie were elected for the board. Change of
guard then occurred with the thanks to the outgoing members
Ray, Vanessa, and John Edwards.
President Charlie was nominated by John and seconded by acclaim
(7-0-0).
Vice President: Brian was nominated by John and seconded by
Brandon (6-0-1).
Bob was nominated by Jackie and seconded by John (1-0-6).
Secretary: Jackie was nominated by Bob and seconded by John
(5-0-2).
Bret Halford also said he would be willing to take the position.
Reaffirming the Committee Heads
Election: Peter (will continue), Treasury: Kaaren (will continue),
Registry: Michelle Christian (unknown), Sanctioning: Brandon
(will continue), Quartermaster: Pat Peterson (will continue),
Safety: (John Edwards), Events: Lori (will continue), IT:
Brett Paul (will continue), Awards: Jackie (newly assigned),
Membership: Bret Halford (will continue), Newsletter: Dan
(will continue), Archivist: Bret Halford (will continue).
Discussion of extending an invitation to the metro chapter
to merge.
Sanctioning Report
There are 21 games on the work list. The committee has 6 full
members, 5 road kill, 8 vermin in training. Two games are
ready to be scheduled: Lorthum Woods (needs a producer) and
Kidnapped (will be produced). Two new policies have been instated.
One: the board will be notified in case of emergency; there
will be a discussion with the SC chair and if he can't solve
the problem then it goes to the president to try to resolve.
Motion to accept the SC board notification by John and seconded
by Brian was withdrawn after discussion. Second policy: games
will get a run date only after the game has reached Sanction
Pending Changes. A schedule will be created in January and
March.
Peter brought up on behalf of society the society's Ad hoc
membership committee recomindations. Their proposal is to
try to make IFGS more competitive by reducing membership fee
and increase game fees. The Board did not agree with this
idea and Charlie volunteered to convey this to society.
Events committee report
Events in motion are the Awards banquet on April 3, Opus May
15, a weapon-making workshop in June, game design workshop,
role-playing workshop with character development, costume
workshop, and locker clean out.
IT committee report
They have been having meetings and are going through the design
aspect right now. The budget worksheet is up and working.
Awards committee report
Michelle has been contacted to get award info. Charlie will
be the MC. Drew, Charlie and Jackie will be putting the awards
together soon.
Newsletter committee report
Wanted to know what the board wants from the Melee. They presented
a budget report. The board expressed an appreciation for more
pictures in the melee.
Archivist report
Bret H. has been scanning files into pdf files. Games that
are on file are listed on the wiki website. Bret has questions
about copyright material going on the website.
Paypal account should be in place in the upcoming week and
will report next meeting.
A meeting facilitator would potentially give order to the
meeting and have no power. The board decided this position
was unnecessary and well be drop off the old business agenda.
The Wiki website is a colaboration tool. The board policies
are going to be available on it. The address for site is wiki.theicemage.com.
The lease on prop storage in March 2004 will expire. The board
discussed and decided to renew the lease. Props need to be
put away in a proper manner. Quartermaster wants to set up
policies and will be discussed next meeting.
Budget Discussion for 2004
All committees need to submit a budget request form. A wish
list is going to be made up and will be discussed by the board.
President's award will be decided by Charlie. Silver service
award is the award for going beyond the call of duty; it needs
to have nominations from all committees and board members
and sent to Charlie. Life time achievement award is presented
by all the former recipients, Charlie will contact previous
recipients. "Over-producer award" (society has another
name) is a society level award and will be given out to all
game designers and producers who have run 10 of their games
or more. Research is being done over what will be presented
for an award.
Goals of the Board (which will be discussed more at next meeting)
To see what makes membership work and try to implement. Define
what the board actual job is. Make sure people have fun. Better
the communication, better infrastructure, and better the social
aspects. Find out what the membership wants. Keep up the weapon
practices and help novices at the practice. Increase mentoring
of novices especially the board.
Next meeting 2 p.m., Feb. 22, 2004 at Charlie and Lori's.
Contact information
- Charlie Abrams-Flohr 303-306-6698 abramsflohr@comcast.net
- Brian Rothfuss 303-445-1578 looking4faust@aol.com
- John Cade 303-594-9027 duglymug@hotmail.com
- Brandon Slaten 303-581-0750 brandon_ifgs@slaten.org
- James Klausner 303-674-2274 (home) 303-521-8025 (cell)
jklausnr@dimensional.com
- Bob Dickhoff 720-963-4136 No email must contact by phone.
- Jacqueline Heaney 303-298-7133 (home) 720-291-7990 (cell)
Wizard081@aol.com
Meeting adjourned at 5:22 p.m. |
