IFGS Denver/Boulder Board Meeting Minutes February 22, 2004 (Draft for Approval)

The board meeting was called to order at 2:06 p.m. People present were John Cade, James Klausner, Bob Dickhoff, Charlie Abrams-Flohr, Brandon Slaten, Brian Rothfuss, Dan Frazier, Lori Abrams-Flohr, Brett Paul, Brett Halford, Drew Davidson, Dana Harrod, John Breiner, Janice Gott, and Jacqueline Heaney.

Treasury committee report: No Report

Election committee report: No Report

Registry committee report:
The board wants to acknowledge and thank Michelle Christian for all she has done and wish her well.
Drew Davidson gave his background knowledge of registry and was nominated by Charlie and seconded by John (7-0-0).

Sanctioning committee report:
They are working hard to finish several games. They will hold a meeting on March 27th and will schedule games for the upcoming year.

Quartermaster report: No Report

Events committee report:
The Awards banquet is the next event and will be held April 3, in Boulder. There are several other events that will be scheduled for after the awards banquet such as safety event, Opus con, and weapons making event.

IT committee report: Nothing to report

Awards committee report:
The list has been put together and awards will be printed up. They will be ready for April 3.

Membership committee report:
Brett H. is waiting for the game schedule to be set up, then will work on getting some events set up. Brett is working on getting things together for Opus Con.

Archivist report:
Another filing cabinet has been sorted through. Still have a long way to go with the organization.

Old Business:
Props Locker contract is ok until 2008.

Paypal account is almost finalized and will accept credit cards.

Awards banquet: Contact with committees will be made to get the last few awards finalized. The ‘over achiever' award needs to be designed, most likely a pin and will be a gold cutout of the IFGS dragon, Brian and Janice will be working on the research for this.

Metro Denver Merge Status: No progress

Goals
People who attended the board meeting had a roundtable discussion. James is going to put together all the old policy's of the board. Some suggestions were: we the members need to ask other members to help. Have some seminars for new members and new chapters. Finally, Brandon suggested putting a suggestion box at the awards banquet. John handed out a statement and it pretty much sums up the discussion we had:
What are our goals? What do we want to accomplish?
1) Should we, as a chapter, strive to become something better?
Before we become great, we have to be good. What are out best qualities that we may build on them and become great. Suggestion: For more than 20 years we have provided rewarding social events and recognitions. Many of them were games. A surprising number weren't.
2) What do the members want?
Members want what we do-to be paid attention to, to be accepted, to be recognized, to belong.
3)What are out goals?
As a board: to make a positive difference, to avoid backsliding, to be the best possible membership reps, advisors, membership ‘avatars', to leave the chapter in better shape than what we came in to, to encourage better social opportunities (be they games, practices, parties, clinics, etc.)
4) How do we accomplish them?
Pay attention, communicate (especially through appreciative listening), and act deliberately.
5) What's our mission statement?
To provide the means, for constantly changing customers, to have an enjoyable, challenging, social experience (primarily through gaming).

Request to all committees for a budget for next fiscal year budget. We will plan on discussing this next meeting.

Went over the wish list responses, nothing has been decided.

Next meeting will be March 14, 2004 at 1 p.m. location to be announced.

Meeting adjourned at 4:14 p.m.