The board meeting was called to order at 13:37. People present were Brett Paul, Dana Harrod, James Klausner, Bob Dickhoff, Jacqueline Heaney, Brian Rothfuss, Bret Halford, and Drew Davidson. Late arrivals Dan Frazier, Charlie Abrams-Flohr, and Lori Abrams-Flohr.

Things to do for next meeting:

Brian to obtain information about backboard.

Brian: write the President/Vice President Column

Charlie: send out the board agenda out before meeting.

Committee Report

Elections: No Report

Treasury: Budget well be sent out at a later date, including the banquet update.

Registry: 1. Registry forms have been looked into and 500 for approx. $200. 2. Went through all files and found what data is missing. Dark Idol 3 has now been entered. 3. New policy game designers can now have access to the averages and comments after they have been totaled, but the best of’s won’t be available until the month before the awards banquet. 4. At least two people will tally the ballots from games for the awards. 5. Items that don’t fit the blue-booked discussion. Registry policy, if an item can’t be blue booked during an audit, then it has to go through resanctioning, by the players initiation. It can then be protested to society sanctioning if necessary.

Quartermaster: Work Party May 1, 2004.

Safety: Two wool blankets and 30 spools of 2” tape purchased.

IT: Upload some new versions of files. Had a hard drive crash and lost some of the documents and they are going to have to be replaced.

Membership: Putting booth up at Opus and Ben Con. Opus is only going to be attended one day. All online membership requests should be forwarded to Bret Halford. Going to start putting up schedules of DB season at hobby stores.

Melee: Went out to 125 people. Deadline for submissions is the end of the month.

Archivist: 6 games went into the archive.

14:13 went on a break

14:25 resumed meeting

Events: Opus down to one day and Bret and Lori well be working it. At Ben con there well be a much bigger membership push. 3 days over Memorial Day weekend. Board members are asked to give a three-hour block of time. May 31 there will be a costume construction workshop. June 5 there will be a weapon construction workshop.

Awards: We had a successful banquet.

Discussion about God-like items. Tabled rest of discussion until next meeting.

Motion to approve the minutes. (Charlie, James) By acclaim

Motion to approve the refund of the Above and Beyond Award (Brandon, Jackie 6-0-1)

Motion to approve the purchase of 40 pins instead of 30 for the producer award (Jackie, Charlie 7-0-0).

Motion to approve the purchase of three sweatshirts for Dave Mac, Brett Paul and Dana Harrod for work done within the chapter (Bob, Jackie 7-0-0).

Old Business
Metro/Denver merge: No progress.

Membership questionnaire, instead of being distributed at the awards banquet it well be available via melee, online and at open discussion that will be held at Cook park on May 23, 2004 at 11 am. Membership can bring their concerns and comments to the board, an anonymous way well be available. Contact Jackie or James before hand with any questions or to submit any of the previous.

Awards banquet: Discussion of how it went.

Budget to be discussed at the next meeting.

Props that need to be replaced (discussion). Cargo net most likely will have to be replaced, it was put away wet and now is moldy.

Pat Peterson needs quartermaster reps.

Next board meeting May 23, 2004 at 1pm at Cook Park after Open feedback session. Alternative location will be Brett and Dana’s house if the weather is bad.

Meeting Adjourned 16:07